On the References tab, in the Table of Contents group, click Update Table. The table of contents can be easily updated as changes are made in your document. Levels to show click Insert Table of Contents to open the Table of Contents dialog box.
![]() ![]() Put your cursor where you want the caption to go (arrow), Click on the Insert Caption button.Let’s start off with a table caption. Find the Captions section. But let’s make life easier for you.It doesn’t matter if you’ve already typed in all the caption names just as straight text – let’s do this the proper way and we can move those typed captions into the correct place as we go!Click on the References tab. Mark all your figures as Figures and all your tables as TablesOnce you’ve done that, you’ll end up with something like this:How to apply captions to tables and figuresI know what you’ve done … you’ve inserted your figure or table then typed its caption underneath, haven’t you? Like everyone else in the world. Follow these instructions and you should be OK! How do I create a list of figures and a list of tables?We’re going to take a few basic steps here. But we want to differentiate between figures and tables, so click on the arrow on the right to drop down the list.… and choose Table. You might want to copy your caption text so it’s available to paste.You can see a drop down list which says Figure at the moment. We can tidy things up afterwards. When you’re adding a caption, click the Numbering button.You will now get options for changing the numbering from 1, 2, 3 to a, b, c, etc.Use the drop down arrow to pick what you want.You can also link the numbering to your chapter numbering – so you have Figures 1-1, 1-2, 2-1, 2-2 etc. Modifying and formatting caption numbering etc.You can modify your captions, especially their numbering. This time, choose Figure rather than Table:This time, just leave the Caption box blank apart from the words Figure 1.Now you can type the caption text in here, or even paste it in – just make sure it goes blue like the words Figure 1 (we can change that later) to ensure it’s all included as part of the caption.Now you can go through and mark all of your figure and table captions using this method. Press the OK button and Table 1 and any text you’ve entered will appear below your table.Put your cursor below the figure and click on the same Insert Caption button. Note: right-click and paste won’t work here, but Control-V will work.If you haven’t copied the caption text, and you haven’t typed it in the box, don’t worry, as you will have another opportunity to insert it in a moment. As if by magic …Now return down a couple of spaces in your document and do the same to insert a Table of Tables:Make sure it’s on Table and click OK. Table will be highlighted in blue so click on Figure. Choose Figure by dropping down the menu using the arrow on the right. We’re adding the figures first:Note, Table will be the default option. To do this, click the “Include chapter number” tick box then specify what you count as a chapter number (you will need to have numbered headings to make this work): Creating a table of figures and a table of tablesOnce you’ve labelled all of your captions correctly as I’ve shown you, you can create your table of figures and table of tables.Let’s do the table of figures first (it doesn’t matter which order you do this in).Create a blank page where you want your table of figures to go, or click just below your Table of Contents if you’ve already created that.Staying on the Reference tab, click on Insert Table of Figures:You will now get some options, and this is where we choose whether we want the figures or tables to be listed. Word 2011 Remove Table Of Contents How To Update ThemThen select Update Field and then Update Entire Table.We’ve created captions the correct way, and created tables of figures and tables of tables, done some customisation and learned how to update them.If you have found this article useful, please share it using the buttons below, and leave me a comment!This is part of my series on how to avoid time-consuming “short cuts” and use Word in the right way to maximise your time and improve the look of your documents.Please note, these hints work with versions of Microsoft Word currently in use – Word 2003, Word 2007, Word 2010, Word 2013 and Word 2016 all for PC. Right-click on the table, making sure the grey highlighting shows up. Remember to mark these as Heading 1 so they appear in your automated Table of Contents, which I’ve also added here:Updating your table of figures and table of tablesIf you change anything in the page numbering, document layout or captions themselves (particularly useful if you or your proofreader finds an error) or delete or insert tables and figures, you will need to update your table of figures / tables.You do this in exactly the same way as updating a table of contents. Adding headings to the table of figures and table of tablesYou will probably want to add headings to your tables. I think there’s something complicated going on that I haven’t picked up.First – I’m having problem with the caption text not changing to the style I created. Once again many thanks !This prompts two questions. That’s most likely the reason of seing only the text of the caption and not the number (remember “Table blabla” and not “Table 7-22 blabla”).And it seems to not behave the identically from a version of a document to another version of the same document where only additional comments were added…I hope my explanation is understandable and it could help anyone. I could copy/paste this sub-chapter in the new document.5) I updated the ToT and everything is perfect now □ !Conclusion: the problem came probably from the “Track changes” option which made some deleted portions visible, some other deleted portions invisible. I bear no responsibility for any pickles you might get yourself into!Find all the short cuts here … Related articles on this blogHow do you create a two-line figure caption and a one-line entry in the table of figures?How to update your Table of Contents, Table of Tables or Table of FiguresHi Liz, many thanks for your prompt answer ! Something I forgot to say is that I’m using the “Track Changes” option of Word… And this is probably the source of my problem…1) I decided to accept all changes in my current document and saw that the last sub-chapter of my document, the one that just began after the 21th table caption mentioned above (?!), was in fact deleted (I moved it at the end of the document but never deleted it, unless not as I far as I know) ! What I do not understand is that the sub-chapter was always visible, with or without the markup options shown…2) Following your advice, I tried to copy/paste the whole document in a brand new one but the last sub-chapter came not with the copy.3) I tried again but I was prompted the sub-chapter was deleted.4) As I’m using a document management system to store my documents, I checked out the 2 last versions, where the famous sub-chapter was also deleted. Always save a copy of your document before manipulating it. Outlook 2016 mac keeps prompting for passwordIf I select Table as the caption label I get both again. I click references > insert table of figures > Options (To choose the style) but the Table of Figures Options has a style list that just doesn’t contain the styles I created and there doesn’t seem to be anyway to add them to that list.Also, if in Table of Figures, I select Figure as the Caption label the table contains figures and tables. My caption styles are italic, Arial, 11pt, colour black and I see that on the style palette, but when I highlight the text I want to change and choose that style it changes to non-italic, 10pt, colour blue Calibri.Second – There does not appear to be anyway I can do what you suggest.
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